Certificates for coursework and achievements

The Transcript of Records (ToR) documents students’ completed coursework and examinations. It consists of a standardized list of all completed courses and modules together with the credits and grades awarded for these. 

You can request your ToR when you need it, for example, for an internship, a scholarship application, or study abroad. Usually, a ToR is issued as an online version, which you can download in your STINE account under "Documents". Please request the issuance of a ToR formless by email to the responsible person in the course and examination management or submit the completed form 'Antrag auf Erstellung von Bescheinigungen' (PDF) by email to the course and examination management.

Upon completing your studies, you will receive the following graduation documents on application:

• bachelor’s or master’s diploma (German and English)
• bachelor’s or master’s degree transcripts (German and English)
• Transcript of Records (final) (German and English)
• Diploma Supplement (German and English)

As soon as the academic office receives the grades for your final thesis, a staff member of the course and examination management team will contact you to request that you check to make sure the transcript of records displayed on your STiNE account is complete and accurate. You will also be asked to apply for your final degree documents. Once you have done this, the documents will be prepared. As soon as the documents have been prepared and all signatures obtained, you will be notified that the documents are ready to be dispatched.

Duplicates replace original supporting documents (diploma, examination certificate, transcript of records, diploma supplement). They are issued upon formal request if the originals can no longer be found or if they have been lost or destroyed.

A duplicate can be issued only if you can compellingly demonstrate that the requirements for a request have been met (irrevocable loss, destruction, etc.). If you require a certified copy of a document, you must obtain it from the relevant authorities (e.g. district or local offices). The Central Residents' Registration Office confirms the authenticity of German certificates for use abroad (in particular by affixing an 'apostille').

The issuance of duplicates costs between 10 € and 40 € per document, up to a maximum of 75 € in total + shipping costs.

The duplicate are clearly marked as such and do not deviate from the original (changes of name, for example, will not be taken into account). 

Information on the procedure and determination of the fee for the issue of duplicates

Complete the application form to request a duplicate (PDF) and submit it via email to the responsible person of the course and examination management at the Academic Office Economics. Upon receipt of your application, we will review whether you meet the requirements for the issue of a duplicate (loss of the document or similar). You will be notified via email if you do not meet the requirements or if the Academic Office no longer has sufficient information to prepare a duplicate and is also unable to reconstitute this anymore.

If you meet the requirements for the issue of a duplicate, we will inform you of the fee. This will be determined according to the applicable fee bylaws for special services at Universität Hamburg, taking the work involved in issuing a duplicate into account. The fee is payable per document (diploma, examination certificate, Transcript of Records, or diploma supplement):

The maximum fee payable is €75. Pursuant to Section 5 subsection 2 no. 1 of the fees and charges act (Gebührengesetz, GebG) dated 5 March 1986, a postage fee of €3.45 will moreover be charged for delivery of the duplicate.

The Academic Office will inform you in advance via email / postal mail of the anticipated fee. You will then have the opportunity to withdraw your application without incurring any costs.

If you decide to pursue your application, the duplicate and fee notice will be issued. This will take at least 6 weeks.

The duplicate and fee notice will be sent to the address you provided in your application. The fee is payable within 1 week of receiving the fee notice.

You require certified copies of your transcripts and certificates (certificate, final record of grades, transcript of records, or diploma supplement) or other documents you have received in the course of your studies?

Please contact the responsible registration office. Which registration office is responsible in your case depends on your address of residence. In Hamburg, you can obtain certified copies of your documents at the City’s customer centers (Kundenzentren).

Further Information:

• Search engine for Public Services of the City of Hamburg
• Information on the issuing of certifications by the customer centers (City of Hamburg)
• Information on apostilles for abroad by the Department of Home Affairs and Sport (City of Hamburg)

We ask for your understanding that the academic offices in the Faculty of Business, Economics and Social Sciences cannot certify documents.

A Degree Verification is a confirmation from your university that you have graduated with the following information in particular: Course of study, academic degree and graduation date. This kind of confirmation is requested in individual cases by potential, often foreign, employers.

If you need such a confirmation, please contact the CampusCenter of Universität Hamburg and use the contact form for this purpose.

Information about BAföG certificates