Service for Lecturers

Through STiNE you can manage various administrative tasks. To use STiNE you need a user id (“B-Kennung“), a password and two-factor authentication (2FA). You will receive your login details from the Regional Computing Center (RRZ).

Please log in to the STiNE web portal. After signing in and reaching the start page, you’ll find relevant functions under the menu header “Teaching” (“Lehre”). Under the menu header ”Service” you’ll find tutorials to the most important STiNE functions such as uploading teaching material or sending messages in STiNE.

If you lose your login details, please contact the Regional Computing Center (RRZ). If you have technical questions or problems with your access data and login, the STiNE support team at the RRZ is happy to assist you.

Please enter the information about your course in STiNE. This will ensure that students have access to all relevant details when registering.

Once your course has been added to STiNE, you can easily enter or edit the details. If you already offered the course in the previous winter or summer semester, your entries from last time will be transferred over. This makes your job easier, as you only need to update the details. The Academic Office will let you know in advance when you can enter or edit your course details.

Please only enter content under the headings “German” and “English” in the language of instruction for the course. For a course taught in German, enter the comment in German under both “German” and “English.” The same applies to courses taught in English: enter the comment in English under both ‘English’ and “German.” The fields “German mobile” and “English mobile” must not be filled in.

Under “Additional information on examinations,” you will find a general standard text on coursework and examinations, which you must adapt for your courses. The relevant requirements from the subject-specific regulations are highlighted in italics. Please delete these notes after you have added the information.

After you have notified the Academic Office that you have made the entries, the Academic Office will then publish your entries so that students can see them. After that, you will no longer be able to make any changes.

If writing longer texts, we strongly recommend composing them in advance and then copy-pasting them into STiNE, rather than writing them directly into STINE, as the page sometimes times out, leading to a loss of your unsaved data.

Once you are finished entering the course information, make sure to click “save”.

An overview of the registration periods for courses and exams, the exam periods, the deadlines for the announcement of grades, and information on the registration procedures can be found on our website under “Semester Dates and Deadlines”. The general semester dates are published by the Campus Center.

If fewer than 10 students are registered after the end of the first registration period (fewer than 5 for teaching contracts (“Lehraufträge”)), the course will be classified as “not approved by the Dean’s Office” unless it is a compulsory course without no optional alternatives. The latter may also take place if the number of registered participants is between five and nine.

If the minimum number of registrations is not reached during the first registration period and additions are not expected during the late registration period, the program director will contact you to discuss cancellation. You can then decide if you would like to hold the course regardless of having too few students for it to count toward your “Deputat” (decision of the Dean’s Office on 25.06.2013).

In order to access a list of course participants after the corrections and changes registration period (i.e., after the second week of lectures), open your course in STiNE and click “Participants” (“Teilnehmer:innen”). Note that all registered students will appear in this list – also those who have already withdrawn from the exam. In other words, this list cannot be used as a registration list for the exam.

Courses from the MSc Econ and MSc PEP as well as seminars and specialization area lectures within the BSc Economics have limited patricipations. The maximum number of participants is decided by the council of the Department of Economics (“Fachbereichsrat”). Individual teaching staff are not permitted to deviate from these guidelines.

Some “hardship situations” have to be considered when allocating places in courses, e.g.

Times or schedules that are not feasible for students with disabilities, chronic illnesses or children
Scheduling conflicts with other mandatory courses
Other hardships based on students’ personal situations
In these cases, students can turn in a hardship application to their program coordinator in the Academic Office in order to apply to be admitted to courses belatedly.

Decisions in these cases are made by the chair of the examinations board.

We would like to emphasize that these decisions are not made by individual teaching staff and is not affected by individual’s willingness to admit additional students into their courses. Such a practice can lead to pressure being put on individual teachers, to a diminished teaching and supervision quality, to an unfair amount of examinations, and ultimately to a situation in which courses with fewer than ten participants have to be cancelled after the start of the semester.

You have the option of uploading materials for your courses to STiNE and communicating with your students using system messages. Instructions for uploading documents and sending messages can be found in STiNE under the menu header “Service → Instructions.”

In addition to STiNE, other e-learning platforms such as OpenOLAT are also available. You can learn more about other e-learning platforms from the faculty’s office for digitalization in teaching, the “DL-Büro”.

All courses for the MSc PEP as well as all seminars and the course “Introduction to Research and Writing in Economics” for the bachelor program in Economics have mandatory attendance.

The attendance requirement is seen as being met when students do not miss more than 15% of the meetings of a course. When students miss more than 15% of course meetings and are not accountable for it, is possible to allow them to take the associated exam on the condition that they complete additional coursework to show that they have learned the material they missed in class (§ 9 Abs. 2 PO).

Courseworks may be required as prerequisite for admission to examinations. It is also possible to improve a grade by a maximum of 0.7 for a passed examination by successfully completing coursework.

Coursework may include, for example:

·         Short essays and exercises that deepen students’ knowledge of the taught material

·         Exercises

·         short presentations to teach academic discussion skills

The type and scope of the coursework must be communicated at the beginning of the course in the course details. At this point, it must also be stated whether and how successful completion of coursework will lead to a bonus.

If expected coursework is not met, students lose the right to participate in the course examination. These students must then be marked “inactive” by the lecturers in STiNE, which automatically leads to deregistration from the examination. To do so, check the “make inactive” (“inaktiv setzen”) box next to the relevant students in the participant list. Further information can be found in STiNE under the menu header “Service → Instructions.”

Please not that it is not possible to set a student to “active”. If you need to do so, please get in touch with the responsible course and examination manager at the Academic Office Economics.

When you need to book a room for a single meeting (e.g. for work group meetings, special events, dissertation defenses) then please submit a “Room request” (“Raumanfrage”) under the “Teaching” (“Lehre”) heading in STiNE. Should you require a room for an extra session for your course, please contact the Academic Office directly by sending an email to lehrplanung-vwl.wiso"AT"uni-hamburg.de. 

The examination types for each course are specified in the module descriptions of the degree programs. If different types of examinations are possible, the type of examination must be specified in the course commentary and announced before the start of the course. The specified type of examination is binding for all course participants.

In addition to the "traditional" forms of examination, the current examination regulations mention "online examination" as a possible option. However, if you wish to offer an online exam, please note the following

The use of the World Wide Web and, if required, the transmission of images and sound, is a particular intrusion into the privacy of students. Participation in online exams conducted via an electronic data network is therefore voluntary for students (Section 13 (9) of the examination regulations). If you conduct an exam as an online exam, you should therefore ascertain at an early stage whether your students need to be provided with a device or a room on campus, for example, so that they do not have to conduct the online exam in their privat living rooms. As a default, the examination regulations stipulate that a "nondigital" alternative must be offered, if possible in the same exam period.

Students with disabilities or chronic (long-term) illnesses may invoke their right to reasonable accommodations according to section 11 exam regulations. Decisions on reasonable accommodations are made by the examinations board responsible for the degree program at the request of the student and with participation of the Office for Students with Impairments.

Reasonable accommodations can include the following measures:

• extending the completion period
• examination breaks without these counting towards overall examination times
• having a room for oneself
• use of assistive devices (e.g., your own computer)

Students are officially notified about the granting of reasonable accommodations and the specific measures. To ensure implementation, students must submit this notification to their lecturer no later than 3 weeks before the examination in question.

Students with chronic diseases or disabilities but without valid grant notification should be referred to the Academic Office Economics.

Examinations with reasonable accommodations are organized, like all other examinations, by the lecturer. Support is available if required:

• If you need help booking individual rooms, contact the team responsible for course and exam scheduling at the Academic Office Economics (lehrplanung-vwl.wiso"AT"uni-hamburg.de).
• If reasonable accommodations include the use of a notebook, it can be borrowed from the Office for Students with Impairments. Contact them at beeintraechtigt-studieren"AT"uni-hamburg.de.

If you have questions about the reasonable accommodations notification, contact the program coordinator responsible for your degree program in the Academic Office Economics.

You can find detailed information, handouts, and notices for teachers and examiners for dealing with reasonable accommodations on the home page for the Office for Students with Impairments (some information is only available in German).

For examinations for specific courses (e.g., term papers), a clear regulation for handling GAI is recommended. The use of GAI and the regulations should be addressed and introduced by examiners at the start of the course.

When communicating with students it is important to make it clear that an examination must always be an independent piece of work. As an examiner you should therefore discuss with students what constitutes independent work.

Examiners can either a) prohibit the use of GAI as examination aids, or b) allow only certain GAI, or c) allow GAI in general.

Where the use of GAI is permitted by examiners in the context of course-related examinations, the use of an appropriately adapted declaration of authorship to be submitted by students with their examination results is recommended

If GAI is permitted for course-related examinations, its use is recommended in conjunction with a corresponding declaration of authorship, which should be submitted along with the examination in question.

• Declaration of authorship for course-related examinations (accessible PDF)

Further information (such as the recommendations developed by the Digital Teaching and Examinations Working Group and the UHH orientation framework) can be found in the index under "Artificial intelligence and examinations"

All courses offered for degree programs at the Department of Economics that conclude with a written or oral exam must offer two possible examination dates. The first examination phase takes place directly after the lecture period; the second at the end of the lecture-free period. The exact dates of the examination periods can be found in the "Semester dates and deadlines" maintained by the Academic Office. Exact times for your exams will be discussed with you by the Academic Office.

The Academic Office sets the actual exam dates by agreeing them with the lecturers. For the BSc in Economics, the examination board has approved a fixed exam schedule for the compulsory and applied economics courses.

In order to take an exam, students must register for the course and the associated exam via STiNE. Students can register for and withdraw from exams via STiNE up to 72 hours before the respective exam date.

Example: If the first exam date is scheduled for 8 February from 10:15 am to 11:45 am, then it is possible to register, deregister, or change your registration until 5 February at 10:15 am.

Please note that this rule does not apply to exams for which no exam date is entered in STiNE (e.g., term papers). Registering for and withdrawing from exams without an exam date in STiNE is only possible during the course registration periods.

Detailed information on how to manage exams in STiNE (e.g., printing attendance lists, entering grades) can be found as tutorials under “Service” in STiNE.

The Academic Office Economics is only responsible for scheduling examinations and booking rooms. Teaching staff are responsible for all other practicalities, e.g. placement of participants in the room, printing the exams, checking attendance, and organizing supervisory staff. Students can register and withdraw from exams in STiNE up until 72 hours before the exam. Please keep this in mind before downloading the list of exam participant in STiNE.

Before written exams:

• Organize supervisory staff
• Where relevant, arrange for supervisory staff, rooms and other supporting materials for students with hardships (“Nachteilsausgleich”)
• Write the exam
• Print the exam
• Create a seating chart/where relevant, room placement
• Print the participant list from STiNE
• Download the following forms and print a sufficient quantity:
  • Form to fill out in cases of suspected cheating:
    • Täuschungsprotokoll Vorlage (PDF)
  • Form for conditional examinations (for students who are not ion the participant list):
    • Erklärung zur Erfüllung der Zulassungsvoraussetzungen für die Klausurteilnahme (PDF, Deutsch)
    • Confirmation of fulfilling the requirements for the admission to the written examination (PDF, English)

In the exam room:

• Attendance check using photo ID. It is not necessary to check student ID cards because registration for the exam via STiNE already guarantees that students are properly enrolled.
• Write start and end times on the whiteboard
• Where possibly: Leave one row and two seats free between students, or follow the seating chart where relevant
• Students may only participate in the exam who:
  • are on the participant list
  • fill out and sign the form “Confirmation of fulfilling the requirements for the admission to the written examination“, as an exception. These students are not officially registered for or admitted to the exam and it is not certain that their exams will be graded. These exams are completed on a provisional basis and should be clearly marked with “Klausur unter Vorbehalt“ on the cover sheet.
• Announcements once all students are seated (ensure these rules are followed):
  • Health: you must ask if everyone in the room feels healthy enough to participate in the exam. If someone is not feeling well, s/he max leave the room and, where necessary, go to the doctor. Everyone else has thus irretractably proclaimed themselves to be healthy enough to take the exam.
  • Mobile phones and bags must be put away.
  • Only writing implements, permitted aids and food/drink may be on the desk.
  • Nothing else may be on the desk, especially not personal documents.
  • Distribute the exam tasks.
  • Make note of the time at regular intervals.

During the examination:

• If construction noise or other disturbances prevent students from completing the exam, make sure to follow the correct procedures for fair handling of the situation (PDF in German) 
• If you observe an attempt at cheating:
  • Students suspected of cheating must be immediately verbally informed (during the exam), but may continue to complete the exam. However, it is not permitted to confiscate as evidence, or destroy, disallowed materials. Disallowed materials may be collected until the end of the examination in order to restore fair examination conditions, and must be returned to the student after the examination.
  • When documenting the cheating attempt:
    • A copy of the “Protokollvorlage zu Täuschungen“ (Report template for cheating) must be completed by the proctor. In order to avoid forgetting details later, the incident should be described in as much detail as possible in the examination notes. 
    • If there were other witnesses, these should also be mentioned in the report.
    • Photos may be taken of any disallowed materials, e.g. a cheat sheet, for evidence. Please follow the guidelines in the Handout No. 15 from Sec. 31 (only in German).
  • After the examination, the student has the chance to immediately submit a written statement in the indicated field of the “Protokollvorlage zu Täuschungen”.
  • The Academic Office will then assume responsibility for officially informing the student of the cheating accusation and allowing them to make a statement, if they did not do so during the examination.

After the examination:

• Immediately send the “Protokoll über einen mutmaßlichen Täuschungsversuch“ together with the exam to the relevant Program Coordinator (“Studienkoordination“).
• Immediately email the “Confirmation of fulfilling the requirements for the admission to the written examination” for any conditional examinations to the relevant Program Coordinator:
  • BSc VWL: carina.tanner"AT"uni-hamburg.de
  • MSc Econ: msc-econ.wiso"AT"uni-hamburg.de
  • MSc PEP: msc-pep.wiso"AT"uni-hamburg.de
• Grading written exams:
  • The Academic Office Economics will inform you if conditional exams are approved for grading.
  • If you suspect cheating while grading exams, get in touch with the relevant Program Coordinator.
• Enter the grades into STiNE

As per the Examination Regulations (Section 15 subsection 1), examinations must be graded promptly. Specific grading deadlines for each examination period can be found in the list of Semester Dates and Deadlines.

Grades are entered into STiNE by the lecturers. Detailed information on entering grades via STiNE can be found in the tutorial under “Service” in STiNE.

When entering grades, a distinction must be made between the grade itself and absence from the exam/course. If students do not appear for an exam for which they have registered, you must check the “Absent” box. In STiNE, after saving, a “5.0” or ‘n’ (fail) and “absent” will then be displayed for the students concerned.

Please keep the grade list with you; it is not necessary to send it to the Academic Office.

Important: Grades may not be published on the internet.

Once grades have been published, you cannot make changes in STiNE.

If you need to make corrections (e.g., after reviewing exams), please contact lehrplanung-vwl.wiso"AT"uni-hamburg.de and let us know the reason for the correction. The grade approval will then be reset for the students concerned so that you can make the changes in STiNE. Please re-release the grades once you have finished.

At the University of Hamburg, examination documents must be retained for five years—this also applies to digital examination documents.

Full-time teaching staff (professors, research assistants, postdocs, lecturers)

Full-time teaching staff (i.e., members of the university with teaching responsibilities) are responsible for archiving their own digital examination documents. This also applies to the examination documents of departing research assistants and postdocs, whose examination documents should be archived by the respective professorships.

All digital and non-digital examination documents (term papers and exams) that are more than five years old may be destroyed.

Contract lecturers and departing faculty members

Contract lecturers and departing faculty members should contact Pamela Quade.

For dissertations, GAI tools may only be used to the extent agreed with the examiners.

Prior to commencing work on the thesis, students and examiners must agree on the use of GGAI systems. As part of this agreement, please discuss the points listed in the Declaration of Authorship, as students must submit this with their thesis and ensure that they have adhered to the agreements discussed.

• Declaration of authorship for final theses [Website]

On the registration form, both the student and the first examiner confirm that the scope and areas of use of the GKI have been discussed.

Auf dem Anmeldeformular wird sowohl durch die Studierenden bzw. dem Studierenden als auch von der Erstprüferin bzw. vom Erstprüfer bestätigt, dass der Umfang und die Nutzungsbereiche von gKI besprochen wurden.

Further information (e.g. the recommendations of the Working Group for Digital Teaching and Examination and the UHH orientation framework) can be found in the index under "Artificial Intelligence and Examinations".

A list of potential examiners is specified for each degree program:

• Examiners for BSc Economics
• Examiners for BA Economy and Culture of China
• Examiners for MSc Economics
• Examiners for MSc Politics, Economics and Philosophy

Students can obtain the registration form for bachelor’s/master’s theses on the Academic Office website. The examiner fills in the topic on the form. The date of the examiner's signature (which must not be in the future) is the start date of the writing period. Once the examiner has assigned the topic, the form is sent back to the Academic Office by email to the responsible course and examination management officer for the degree program.

Die Bachelor- und Masterarbeiten verbleiben bei den Erst- und Zweitgutachtern.

Nach der Anmeldung zur Abschlussarbeit können Änderungen, Ergänzungen (z. B. im Sinne von „Untertiteln“) u. ä. grundsätzlich nicht mehr vorgenommen werden.

Die Studierenden können gemäß Prüfungsordnung (§ 14 Abs. 5) einmalig und nur innerhalb der ersten zwei Wochen der Bearbeitungszeit das Thema ihrer Arbeit begründet zurückgeben. Sollte eine Bearbeitung aus fachlichen Gründen nicht möglich sein, kann das Thema auch durch die Betreuerin bzw. den Betreuer (Gutachter) zurückgenommen werden.

Die Korrekturfrist für Bachelorarbeiten beträgt sechs Wochen, für Masterarbeiten drei Monate. Innerhalb dieser Frist muss das Gutachten dem Studienbüro in schriftlicher Form, unterschrieben und gestempelt vorliegen.

Um eine fehlerfreie Eintragung der Ergebnisse zu ermöglichen ist es wichtig, dass die Erst- und Zweitgutachten folgende Informationen für das Studienbüro enthalten:

• Name, Vorname des Studierenden
• Matrikelnummer
• Titel der Arbeit
• Studiengang (Volkswirtschaftslehre, etc.)
• Art der Abschlussarbeit (Bachelor-/Masterarbeit)

Notenangabe (Bsp.: 2,7 [befriedigend])

Die Bachelor- und Masterarbeiten verbleiben bei den Erst- und Zweitgutachtern.