Archiving examination documents
At Universität Hamburg, a 5-year retention period for examination documents and digital examination documents applies.
Full-time members of teaching staff (professors, research associates, postdoctoral researchers, teachers for specific tasks)
Full-time members of teaching staff (i.e., members of Universität Hamburg with a teaching post) archive their digital examination documents independently. This also applies to the examination documents of research associates and postdoctoral researchers who have departed, which are to be archived within the respective professorship.
All digital and analog examination documents (term papers and written examinations) that are older than 5 years can be destroyed.
Adjunct lecturers and departing professors
Adjunct lecturers can use the following form via the Social Sciences Academic Office to archive digital examination documents for the courses they have taught.
You do this once you have finished assessing the examination documents and have entered them into STiNE. Place the assessed examination documents in a folder. Make sure that
- you first create a folder for each course whose examination documents are to be archived.
- In the folder, save all examination documents for the course in PDF or Word format and label the individual files with the names of the students.
- Make sure that the folder’s total volume does not exceed 50 MB. If necessary, compress the folder using a compression program (e.g., WinZip) to ensure that the size of the folder is less than 50 MB.
- Name the folder as follows: Last Name_First Name Lecturer_Course Title
- Next, fill out the online form.
- Then add the folder with the examination documents (Upload of examination documents).
- After you have done a final check of your details, send the online form.
If you have any questions about archiving your examination documents, contact the examination management staff responsible for the relevant degree program.
Fill out a form for each course and examination.